Create & schedule multiple sessions

Usage examples

1️⃣ Exam given to an entire cohort spread across several time slots

A cohort of 100 participants is split into 4 groups of 25 participants whose classes are at 8 a.m., 10 a.m., 2 p.m., and 4 p.m., respectively. All participants must take a short exam at the start of class.

In Evalmee:

1. Create the exam and import the 100 participants, assigned to their respective groups

2. Create 3 additional sessions on this exam for a total of 4 sessions

3. Assign each group to a session and set the schedule of each session

2️⃣ Exam with a choice of time slot

An exam where participants can choose between 3 different time slots. Participants can take the exam only once.

In Evalmee:

1. Create the exam and import the participants

2. Create 2 additional sessions on this exam for a total of 3 sessions

3. Set the schedule of each session

Create one session per group of participants, step by step

1. Import your participants, splitting them into groups (one group per time slot). Groups must exist before they can be chosen in a session.

2. In the Assign › Session tab, click Add session.

3. Give the session a Name (for example, “8 a.m.”).

4. Choose the Opening mode: Manual (you open the session from the Monitor tab) or Scheduled (opens and closes on the dates you set).

5. Under Access, choose who is enrolled: All enrolled (general session) or Specific groups (restricted session), then select the groups under Restrict to groups. Only participants in those groups are enrolled in the session.

6. Click Create, then repeat for each group.

7. On each session row, click Convocations to send convocations only to the participants enrolled in that session. The row shows the number of enrolled participants and the sending status of the convocations. See Send convocations to participants by email

Assign participants to a session

When you create a session, all participants are enrolled in it by default.

You can restrict access to a session to one or more groups of participants.

To find out how to assign participants to a group, go to Import participants.

Scheduling

Each session can be scheduled with its own opening and closing times.

The closing time takes into account any time accommodations of the participants enrolled in the session.

Convocations

You can send the convocation emails session by session.

If a participant is enrolled in several sessions, they will receive one convocation per session.

Participant side

The exam is visible on the participant’s home page:

• As soon as they receive their convocation, or,

• As soon as the session is opened, for a manually opened session

• 15 minutes before opening, for a scheduled session

The participant can view the exam subject and answer it only when a session they are enrolled in is open.

If a participant is enrolled in several sessions of the same exam, they can answer in only one session.

Track results across several sessions

• In Monitor › Live, a Session column appears as soon as the exam has several sessions.

• The Grades tab lists the participants of all sessions together. You can filter by group, not by session: if your groups match your sessions, filtering by group is the same as filtering by session.

• The Excel export covers the entire exam. It has no “session” column, but you can add the groups column to your export template.

• In the PDF export of submissions (zip), each file name contains the session name as soon as the exam has several sessions.

FAQ